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Safeguarding Policy

  1. Policy Commitment
    1. Children, young people and adults at risk who access or who are involved in our services should:
      • Be made aware of this policy.
      • Have alleged incidents recognised and taken seriously.
      • Receive fair and respectful treatment throughout.
      • Be involved in any process as appropriate.
    2. Ettington Community Hub is committed to safeguarding all children, young people and adults at risk that come into contact with our work. We believe that all children, young people and adults at risk have an equal right to protection from abuse, regardless of their age, race, religion, ability, gender, language, background or sexual identity and consider the welfare of the child/young person/ adult at risk is paramount.
    3. Ettington Community Hub will take every reasonable step to ensure that all children, young people and adults at risk are protected, where our committee members, trustees, volunteers are involved in the delivery of our work. All suspicions and allegations of abuse will be taken seriously and investigations will be undertaken swiftly so that appropriate and required action is taken as soon as possible.
    4. Ettington Community Hub enables all our committee members, trustees, volunteers who work with us to make informed and confident decisions regarding safeguarding. We expect everyone (committee members, trustees, volunteers) to have read, understood and adhere to this policy and related procedure.
  2. Roles and Responsibilities
    1. Ettington Community Hub has a Designated Person who is responsible for safeguarding and child protection. This is Andy Redmayne (Trustee) and in their absence the role will be undertaken by Claire Udell (Trustee).
    2. The role of the Designated Person is to: Assume overall responsibility for safeguarding across the organisation.
    3. It is not the role of the Designated Person or Ettington Community Hub to decide whether abuse has taken place or not. It is therefore vital that committee members, trustees, volunteers raise all cases of suspected or alleged abuse in line with the procedures identified in this policy as there may already have been concerns expressed by other committee members, trustees, volunteers and failure to report concerns may put children, young people, and adults at risk. Details of concerns and actions taken should be shared with the board at the earliest convenience.
  3. Reporting Incidents
    1. All allegations or suspicions must be treated seriously and reported to the Designated Person for safeguarding as soon as possible and logged accordingly.
    2. The designated person for safeguarding will then devise an appropriate plan of action. The exact nature of the action taken will be determined by the individual circumstances, but it may include the involvement of external authorities, such as the Multi Agency Safeguarding Hub (see referral process flow chart included with this policy).
    3. Any allegation made against a person in a position of trust (group leader, volunteer, staff member) should be reported to the designated person for safeguarding immediately. The matter will be investigated and the appropriate action taken. The designated person for safeguarding should inform the Local Authority Designated Officer 01926 743433 who will advise of next steps.
    4. If a disclosure of abuse is made by a group user, care should be taken to explain to them the procedure that will be followed and they should be told that it may not be possible for Ettington Community Hub) to maintain confidentiality.
  4. Good Practice
    1. Recruitment, Induction and Training
      • All committee members, trustees, volunteers working or volunteering directly with children, young people or adults at risk are carefully recruited in line with good recruitment practice, to include:
      • Two verified reference forms
      • Have full and up to date Criminal Record checks if their role meets the eligibility criteria outlined by the Disclosure and Barring Service.
      • Familiarisation with the Safeguarding Policy and Procedure.
      • Receive appropriate training and are provided with up to date and relevant information and guidance.
      • Are provided with support appropriate with their responsibilities in relation to Safeguarding, and their requirement to maintain safe relationships.
      • Are aware of role in respect of the disclosure or discovery of abuse, the procedure for doing so and report the disclosure or discovery of abuse to the Designated Person for Safeguarding.
    2. Record Keeping
      • Any concerns will be recorded in writing and kept in a locked drawer to comply with data protection legislation.
      • Records should only include contacts and referrals made including date, time, reason and referral agency. Ettington Community Hub will assist other relevant organisations, as far as it is able, during any investigation of abuse or neglect. This will include disclosing written and verbal information and evidence.
  5. Contact Details
    1. Emergency contact number: If a child / adult at risk is in immediate danger you should contact the police on 999 or 101.
    2. Warwickshire contact numbers:
      • Concerns about a child or young person: Warwickshire’s MASH should be contacted on 01926 414144 during office hours and 01926 886922 outside of normal office hours.
      • Concerns about an adult at risk within Warwickshire: the matter should be reported to the Adult Social Care Team on 01926 412080.
    3. Coventry contact numbers
      • For concerns for a child or young person contact the duty social worker (out of office hours) 024 7683 2222. If there is no immediate danger or you need advice or information, you should call the Referral and Assessment Service on 024 7678 8555.
      • Concerns relating to adults should be referred to adult safeguarding on 024 7683 3003.
    4. Coventry and Warwickshire Safeguarding Children Board Procedures Manual can be found via this link:
    5. Ettington Community Hub telephone number is 07493 622842 and address is Forge Cottage, Hockley Lane, Ettington, CV37 7SS
  6. Policy review
    1. Ettington Community Hub is committed to reviewing this policy and procedure annually, or earlier, if circumstances change.
      • Adopted: 19/11/2020
      • Next Policy Review Due: 18/11/2021

The safeguarding policy can also be downloaded here